Renewing a membership
Start a student's next membership period — with the plan and rate already filled in.
When to renew
Renew when a student's membership is ending or has ended. The Fees page finds them for you:
- Expiring — ending within 7 days. Renew before they lapse
- Expired — already ended, no newer membership
- Unpaid — expired but still coming to class
Every row in those lists has a Renew button. You can also renew from the student's profile.
The form fills itself in
Open Renew and most of it is already done.
Plan is pre-selected to whatever the student was last on — renewals are overwhelmingly "same again". Change it in the dropdown for an upgrade or downgrade. Only active plans appear.
Start date is set to the day after their last membership ended, so their history has no gaps and no overlaps.
Amount is where StudioPartner is cleverer than most people expect. If the student has an agreed rate on their record, that is what fills in — not the plan's list price. Most studios have students on the same plan paying different amounts, and the agreed rate is the one that is actually true.
If nobody has set an agreed rate, the plan's price is used instead.
Changing the plan keeps the agreed rate, because the rate belongs to the student, not the plan. If an upgrade genuinely costs more, type the new figure — then update the student's standard fee so the next renewal prefills correctly.
End date is worked out from the plan: days if the plan is measured in days, otherwise months. A plan measured only in sessions has no duration to calculate from, so it falls back to one month. Both dates stay editable.
Taking the money
- Total amount — editable, for a custom deal
- Paying now — defaults to the full amount; lower it for a part payment
- Pay later — collect nothing today. The fee is created as Pending
- Payment mode — Cash, UPI, Card, Bank Transfer or Other
- Payment date — defaults to today
- Balance payment date — appears when there is a balance or Pay later is on
- Notes — optional remarks
A live Summary card shows plan, period, amount, paying, balance and mode before you commit.
After you save
Tap Save & Record Payment. A new fee is created with the right status — Paid, Partial or Pending — and a confirmation appears with two things you can do next:
- WhatsApp — sends the student a renewal confirmation with their plan, new dates and what they paid
- View Student — back to their profile
Sending the WhatsApp is worth the extra tap. It closes the loop for the parent and gives them the dates in writing.
Tip
Renew before expiry using the Expiring filter. Students who lapse for weeks are far harder to bring back than students reminded three days early.
Need help?
Still need help? Email support@studiopartner.app
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