Importing and exporting data

Where to find it

Go to Settings → Data management and click Open import / export. The dialog has Import and Export tabs.

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Importing

Upload your old software's .xlsx export (FitGym format works out of the box) or a StudioPartner-format file. The import runs in 3 steps:

1. Upload — click the upload area and pick your .xlsx / .xls file
2. Select — StudioPartner detects the sheets inside and shows what it found. Tick what to import:
   • Members → Students — names, phones, gender, DOB, address, status
   • Payments + Memberships → Fees — your full payment history, membership periods, and pending balances
3. Results — a summary per sheet: imported, skipped, and any issues listed by name

Order matters: import Members first (or in the same run) — payments are matched to students by phone number or name.

What the import handles for you automatically:

• Phone numbers are cleaned — +91 prefixes and leading zeros stripped
• Payment modes are mapped (Paytm/GPay/PhonePe → UPI, NEFT/IMPS → Bank Transfer)
• Pending balances become Pending/Partial fees so your follow-up filters work from day one
• Re-importing the same student updates them instead of creating a duplicate

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Exporting

The Export tab downloads a single Excel file with 5 sheets — Students, Fees, Attendance, Leads, and Batches. Your data is never locked in. Reports can also be exported as CSV from the Reports page.

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Need help?

Email hello@studiopartner.app and attach your file — we will help you migrate.