Enrolling a new student (New Admission)

Where to find it

Go to Students in the sidebar and click + New Admission. The admission flow has 2 steps.

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Step 1 — Personal Info

Required fields:

• Full Name
• Phone — pick the country code (defaults to +91 India), then enter the number. For India it must be exactly 10 digits. A live validation message shows below the field.
• Gender — Male, Female, or Other

Optional fields:

• WhatsApp number — toggle "Same as phone number" on, or enter a different number with its own country code
• Date of Birth — age is calculated automatically. If the student is under 18, a Parent / Guardian section appears and Parent Name becomes required.
• Email, Address, Emergency contact name and phone, Notes
• Style & Categories — tap the style chips (these come from your batches)
• Referred by — if an existing student sent them, search and pick that student here

Capture the referral now if you can — it is easiest while they are in front of you. If you miss it, the same Referred by picker appears on Complete Admission and Edit student, and setting it there still triggers the reward. See Referrals & student wallet.

No photo or ID upload. Admission does not collect a profile picture or ID proof. Only the details listed above are recorded.

Duplicate number warning: if the phone number is already registered to another student, a warning appears. This is fine for family members sharing one number — tap Yes, Continue or Change Number.

Click Save & Continue. The student is saved with status Incomplete until Step 2 is finished.

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Step 2 — Batch & Payment

• Select Batch (required) — shows name, style, and timing
• Source — how they found you (Instagram, Walk-in, Referral, Google, YouTube, Friend, Other)

Choosing Referral here records the channel only. It does not link the two students — that is what the Referred by picker in Step 1 does. If you want the referring student to be offered a reward, it has to be set there.

• Joining Date — defaults to today
• Membership Plan (required) — the end date is calculated automatically from the plan duration
• Plan Amount — pre-filled from the plan, editable
• Discount — optional amount off
• Registration Fee — toggle on to add it (your default amount is remembered for next time)
• Payment Mode — Cash, UPI, Card, Bank Transfer, or Other (type your own)
• Pay Later — toggle on if collecting nothing today
• Amount Paying Now — pre-filled with the total due, reduce it for a partial payment
• Balance Payment Commitment Date — appears when there is a balance; the date the student commits to paying the rest

A live summary shows Plan Amount + Registration Fee − Discount = Total Due, then Paying Now and Balance.

Click Complete Admission.

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After admission

If the student was referred and has just paid, a referral reward prompt appears asking whether to credit the referring student, and how much. It fires once per student — skip it and it does not return. See Referrals & student wallet.

A success screen shows the enrollment summary with three actions:

• Send WhatsApp Welcome — opens WhatsApp with a pre-filled welcome message (plan, batch, schedule, dates, paid and balance amounts)
• View Student Profile
• Add Another Student

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Need help?

Email support@studiopartner.app