Recording a payment

There are two payment flows

StudioPartner records payments in two different situations. Use the right one:

Situation	Where
Collecting a fresh fee (e.g. this month's fee)	Student profile → Record Payment
Clearing the balance on an existing Pending or Partial invoice	Fees page → + button on the invoice row

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1 — Record Payment from the student profile

Open the student's profile and click Record Payment. This creates a new fee record:

• Period — pick the month this fee covers (last 12 months available)
• Amount Due — the fee amount
• Discount — optional; Amount Paid auto-adjusts
• Amount Paid — pre-filled with due minus discount, editable; cannot exceed it
• Payment Method — Cash or UPI
• Payment Date — defaults to today
• Notes / UPI Reference — optional (the label switches to UPI Reference when UPI is selected)

After saving, a success screen confirms the amount and offers View Invoice in one tap.

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2 — Clearing a balance from the Fees page

For an invoice that is Pending or Partial, click the + button on its row in the Fees page:

• Amount — capped at the remaining balance (the modal shows the max)
• Payment mode — Cash, UPI, Online Transfer, or Bank Transfer
• Date — defaults to today
• Next commit date — required when the payment is still partial. The date the student promises to clear the rest. If it passes, the row shows a red "Commit overdue" warning.

The fee status updates automatically to Partial or Paid.

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Receipts and invoices

After any payment, use the green WhatsApp button on the fee row to send a payment receipt (auto-filled from your template), or the eye icon to open the printable invoice with your logo, brand color, and GST details.

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Need help?

Email hello@studiopartner.app